Contents of this article are applicable to the following users
Tier: START UP, GROWTH, SCALE
Platform: Web
Access Level: Owner and Manager
The Work More Approval feature helps Managers and Owners to approve the ‘Work More’ hours that staff submits before it officially gets recorded into their working hours.
You will no longer need to worry if your Staff are clocking unapproved ‘Work More’ hours and avoid needing to edit the Timesheet for such hours.
By turning on the Work More Approval feature via Settings, Managers and Owners can now Accept, Reject, or Edit the amount of extra time employees are working for their shift.
Approved ‘Work More’ hours will be recorded as work hours of a staff. Daily and Weekly OT rules stays the same and will be applied.
The guide will cover the following
How to use the Work More Approval Feature
Go to Settings > Select “Work More Approval”
Turn on the toggle for Work More Approval feature and click Save
How to Approve, Reject, and Edit the Work More Request submitted by staff
Web App
Go to Timesheet Tab in Web App > Select a staff individual timesheet that has a discrepancy (!) status
Click on staff’s timecard with Work More Request
Note: If the clock out is in Red, and the row is highlighted in Red, it shows that there is a Work More Request that is pending approvalTo reject a Work More request, Click Reject (red circle) > Click Reject shown on pop-up modal
Note: The clock out record will fall back to the last clock out timing of the staff
To accept a Work More request, click Accept (green circle) >
Accept the Work More Request without editing and/or
Edit the new clocked out timing
5. All actions will be recorded in Timecard History as an audit trail item and all actions can be traced
Note: The clock out record will be updated to the last clock out by the staff (shown in the pop up modal)
Mobile App
On the mobile app, go to Timesheet tab > Click on staff’s timecard with Work More Request
Note: If the clock out is in Red, and the row is highlighted in Red, it shows that there is a Work More Request that is pending approval
View the timecard history of the shift > Choose to Accept or Reject the Work More Request
To reject a Work More request, Click Reject > Click Reject shown on pop-up modal
Note: The clock out record will fall back to the last clock out timing of the staffTo accept a Work More request, click Accept (green circle) >
Accept the Work More Request without editing and/or
Edit the new clocked out timing
All actions will be recorded in Timecard History as an audit trail item and all actions can be traced
FAQ
What happens if I turn off the Worked More Approval feature while there are still unapproved requests?
The pending Work More Requests will no longer be actioned upon. All Pending Work More Request will no longer be actionable (to be accepted/rejected), and the requested work more hours will not be counted in staff’s total worked hours. However, you can always go to the staff’s individual timesheet and edit staff’s Timesheet records as per usualWhat happens if my employee submits multiple “Worked More” request?
You as an owner or manager will still be able to view all the Worked More requests, and you will be able to accept or reject the latest request. Accepting a Work More Request allows you to edit the clock out time directly as well.What happens when my staff uses the Unscheduled Clock In and Clock Out for the day, will they still be able to submit Work More Requests?
For staff or employees who clocked in and out of an unscheduled shift, any “worked more” submitted will automatically be recorded as their clocked out timing for the unscheduled shift.By allowing access for "Allow managers to override timesheets", Managers will be able to Approve/Reject Work More Requests and edit Timesheet information.
