Contents of this article are applicable to the following users:
Tier: ESSENTIAL, GROWTH, SCALE
Platform: Web
Access Level: Owner
In Singapore, the Ministry of Manpower (MOM) provides guidelines for some popular leave types, including Medical and Hospitalization leaves.
In StaffAny, we have introduced a new leave template that helps you set up the accrual system according to MOM’s guidelines, ensuring that you follow the leave eligibility and entitlement!
This guide will cover the following:
Leave Entitlement
Leave Eligibility & Entitlement
Eligibility
Generally, employees are entitled to paid outpatient and hospitalization leave if:
They have worked for at least 3 months.
They have attempted to inform the employer within 48 hours of absence.
(For medical leave) They were certified unfit to work by a registered medical practitioner
(For hospitalization leave) They were warded, quarantined by law, or certified by a medical practitioner who can admit patients into an approved hospital
Annual entitlement
14 Days of Medical Leave (Paid Outpatient Sick Leave)
60 Days of Hospitalization Leave (Paid Hospitalization Sick Leave)
This entitlement is inclusive of the 14 Days of medical leave.
This means that if an employee has already consumed 14 days of medical leave, they are only entitled to an additional 46 days of hospitalization leave. Similarly, an employee who has already taken 50 days of hospitalization leave will be left with 10 days of medical leave.
Prorated entitlement
For new joiners, their sick leave entitlement will be prorated based on how long they have been working for the company.
The example below shows the prorated entitlement for an employee who starts work on 13 February 2023. Between 13 February to 12 May 2023, any sick leave taken will be unpaid.
Note: Sick leave entitlement remains at 14/60 after the 6th month onwards, but entitlement (regardless of proration) only refreshes at the start of each year (1st Jan). I.e. If 1st Jan happens to be the 5th working month of staff, staff will have 11/45 balances on 1st Jan, and receive more entitlement (14/60) once the 6th-month mark is hit.
Refer MOM’s website for a detailed description of sick leave (both Medical & Hospitalization leaves) eligibility and entitlement.
Create new Medical & Hospitalisation Leaves
Go to Settings > Off and Leave > Click on “Add Leave”
Fill in the desired Leave Name, Leave Tag, and select leave template as either “Medical” or “Hospitalisation”.
Click next. An “Add New Leave Type” pop-up should appear. Double check the modal to make sure the settings are correct
Click “Save”
The new leave type will be created and visible on the “Off and Leave” page.
Migrate existing leave types to Medical & Hospitalisation Leave
If you have already implemented Medical/Hospitalisation Leave in our system using a regular leave type, you can easily migrate them so your accrual system matches the Singapore MOM’s Medical/Hospitalisation Leave Format.
There are two methods to do this:
Migration banner
Edit Leave Type
Migration Banner
You can migrate your existing leave type by following the steps below:
Go to Settings > Off and Leave. There is a section to migrate leave.
Select your current Medical/Hospitalisation leave (implemented as a regular leave type)
Choose between these two options:
Medical Leave Type
Hospitalisation Leave Type
Click Next
Selected settings will automatically adjust your accrual system based on the MOM’s Entitlement and Eligibility. Other settings will remain unchanged, but you can make further changes before saving.
After that, click on Save. By clicking, you will trigger a confirmation modal.
Download the current leave balance, then click on the checkbox to confirm and Save.
Edit Leave Type
Go to Settings > Off and Leave.
Choose the leave type you want to change, and click on Edit.
On Leave Templates, Choose Hospitalisation (SG) or Medical (SG).
Selected settings will automatically adjust your accrual system based on the MOM’s Entitlement and Eligibility. Other settings will remain unchanged, but you can make further changes before saving.
After that, click Save. By clicking, you will trigger a confirmation modal.
Download the current leave balance, then click on the checkbox to confirm and Save.
