Contents of this article are applicable to the following users:
Tier: START UP, GROWTH, SCALE
Platform: Web & Mobile
Access Level: Owner / Manager / Supervisor
Leave calendar helps owners and managers turn leave data into a practical planning view. Instead of checking leave requests one by one, you can scan the month, filter the calendar to the right team, and open a daily breakdown to confirm who is away, what type of leave is involved, and whether each record is approved, assigned, or still pending.
Leave calendar is available for all StaffAny customers
This guide will cover how to:
Accessing the Leave Calendar
Whenever a leave has an assigned, approved or pending status , it will be displayed on the Leave Calendar. Leave Calendar can be accessed by going to the leave tab and selecting Leave Calendar from the leave menu.
Rejected leave applications do not appear in the calendar.
Leave Calendar is only available in month view.
Owners and managers would be able to access via webapp but staff and supervisors are limited to mobile app access.
To access the Leave Calendar from your mobile app, go to more, scroll down, and it will be available under Your Organisation.
Understand what the calendar shows
Each leave record appears as a chip inside the relevant day.
Each chip shows the staff member name and the leave type
Pending leaves are indicated with yellow highlights.
Approved and Assigned leaves are indicated with green highlights.
If a day contains more leave records than can fit in the calendar cell, Gryphon shows a summary chip such as +X more or X Pending.
This is how it looks like on the mobile app
Click the summary chip to open the full daily breakdown for that date.
Use the filter bar when you want to narrow the view before planning schedules or reviewing team coverage. Users can filter by sections, leave type, leave status, or use the search bar to look for a particular staff. In Mobile app, filter is limited to sections and leave status only.
Accepting/Declining Pending Leaves from Leave Calendar
Clicking on a date with pending leaves (pills with yellow highlight) will open up a popover where you can accept or decline the leaves.
FAQ
Q: Why can I only see some employees in the calendar?
A: Gryphon shows your own leave records plus staff who are tagged in the same section with you.
Q: Are rejected leave applications shown anywhere in the Leave Calendar?
A: No. Rejected leave applications are excluded from the leave calendar data.
Q: Do all filters stay saved after I refresh the page?
A: The month is reflected in the URL, but the section, leave type, status, and staff filters are not persisted in the URL and may reset after refresh.