Contents of this article are applicable to the following users
Tier: NA
Product: PayrollAny
Platform: Web
Access Level: Owner
Employers are required to submit Form IR21 and withhold all monies payable to the employee until tax clearance is completed. On StaffAny, you'll need to set up a separate payroll run specifically for all withheld pay items.
This guide will cover how to:
Run Payroll
Go to Payroll > Pay Item to create a Withheld Salary pay item and a Release of Withheld Salary pay item. Refer to the Pay Item setup help article to set up pay items and tag staff to these pay items.
Use the Withheld Salary pay item in the regular payroll to ensure the staff's CPF and SHG deductions are still accounted for.
Name | Withheld Salary |
Category | Net deduction |
CPF | Additional Wage |
IR8A Code | Not taxable |
Amount Type | Fixed amount |
Use the Release of Withheld Salary pay item in the withheld payroll to pay staff the withheld amount once IR21 clearance is confirmed.
Name | Release of Withheld Salary |
Category | Net Addition |
CPF | Additional Wage |
IR8A Code | Not taxable |
Amount Type | Fixed amount |
2. Go to Payroll > Run Payroll to create a regular payroll. Refer to the Run Payroll help article for more information on creating a pay run.
If partial amount is held, add in the amount under the “Withheld Salary” pay item in Edit Payroll page
If the full amount is held, enter the staff’s take home pay in view payroll page to account for CPF and SHG deductions
3. For the same month, create a withheld ad hoc payroll (e.g. Payroll-withheld) for the same staff on the Run Payroll page.
Post-fix the payroll ID with -withheld so it is easy to search for in the Payroll Reports page later.
Include only the Release of Withheld Salary pay item in this payroll.
4. Add the take-home pay amount to the Release of Withheld Salary pay item.
Exporting Reports
Withheld Pay Item Report
To export the withheld pay item report:
Go to Reports > Payroll Report and select the withheld payrolls under the Payroll filter. Only data from the selected payrolls will be included in the exported report.
Select the staff to include in the report, then click Download Report.
Single Payroll Report (Payout + Withheld Salary)
Go to Reports > Payroll Report and select both the regular payroll and the withheld payroll.
Select the staff to include in the report, then click Download Report.
Releasing Withheld Monies
To create a payment once IR21 clearance is confirmed:
Go to Payroll > Payments and create a payment.
Include Payroll-withheld in the payment, then click Create. Refer to the Payment help article for more information.