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View and Download the Employee’s Payslips Guide

How do I view an employee's payslip before or after publishing the payroll?

StaffAny avatar
Written by StaffAny
Updated over 3 weeks ago

Contents of this article are applicable to the following users

Tier: N/A

Product: Payroll

Platform: Web

Once you've got your payments sorted and published, you can view the employee’s payslip. You can also view the payslip before publishing the payment but the payment date will be shown as “Unpublished”.

This guide will cover how to


How to View and Download Employees' Payslip

  1. StaffAny currently supports 3 types of payslips

Type of Payslip

Description

Can publish to staff?

Where to access on webapp

Month Payslip

Consolidates all data from all published payments in the same month.

Bulk downloads all payslips into a zipped folder

Go to Payroll > Month Total > Download > All Monthly Payslips

Payment Payslip

Consolidates all data from a published payment

Bulk downloads all payslips into a zipped folder

Go to Payroll > Payments > … button > Download All Payslips

Payroll Payslip

Contains data from a payroll, to be used for internal checking

Note: You will not be able to download all payroll payslips at once

Go to Payroll > Payroll List > View Payroll > View Breakdown

Note: The language of the payslip will depends on the settings of the account who published the payment. For example if Owner A language is set to English, then when they published the payment, on the staff side (on Mobile App). The payslip will have an English text on it.

If the payment is not published yet and you downloaded the Payslip from the WebApp. It will also default to the language of the account (in this case, your account) who downloaded it.


Frequently Asked Questions on View and Download Employee's payslips

Q: Why does the pay date show “unpublished” in the employee’s payslip?

A: The pay date in the payslip might show "unpublished" if the payment status is still "Pending”. This means the payslip is not yet published. Check back on the payslip later after the payment is published. Learn more on How to Publish Payslips here.

Q: Why does the timesheet period show “-” in the employee’s payslip?

A: Timesheet period is not required in adhoc payrolls, so you may not see a timesheet period listed on the employee's payslip.

Q: How can my staff access their payslips?

A: After the payroll has been published, staff will be notified that their payslips are ready for viewing in their mobile app. Learn more on viewing payslips on app here.

Q: Where is the payment remarks will show up on the payslip?

A: The remark will be displayed alongside the payment method field like in this picture.

Q: How do I download the individual payroll payslips?

You can also download the payslip by clicking on the Save button on the top-right corner. Note: You will not be able to download all payroll payslips at once

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