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Submitting MOM OED Survey

Learn how to submit MOM OED Survey on StaffAny

StaffAny avatar
Written by StaffAny
Updated over a week ago

Contents of this article are applicable to the following users

Product: Payroll

Platform: Web

Access Level: Owner

The Occupational Employment Dataset (OED) is an online registry that collects the occupational and ​employment data of current workers in Singapore. StaffAny is directly integrated with the MyMOM portal which allows you to submit the OED survey directly.

Note: Currently, we only support the submission of all 10 core and secondary fields, as confirmed by MOM

  • Core: NRIC, Full Name, Job Title, Contractual Working Hours, PWM Job Level

  • Secondary: Full time / Part time, Date Joined, Date Left, Total Number of Working Days in the Month, Actual Number of Days / Hours Worked in the Month

Important things to note before proceeding with submission:

  1. Ensure that the person submitting OED survey is authorised to perform this under Corppass

  2. Ensure following information is filled correctly:

    • Business entity: business registration number (UEN) and business address.

    • Employee data: legal name, citizenship, work pass type, identity number (NRIC/FIN)*, job title, weekly OT limit, contract type, department, join date, contract end date**,

*make sure that all staff account (active and inactive) have different identity number

**only for staff who resigned or terminated within the previous month

This guide will cover how to:

  1. Create OED Submission

  2. Edit Data in OED Submission

    1. Adding and Removing Staff

  3. Submit OED survey to MyMOM portal

  4. FAQ

Create OED Submission

You can only create an OED submission for one entity at a time.

To create a new OED submission,

  1. Go to Payroll > MOM OED

  2. Select the business entity

  3. Click on Generate Submission

    Note: Submissions can only be generated for staff tagged to the main entity. For staff tagged to a second entity, please refer to the FAQ for instructions on how to include them in the OED submission.

  4. The submission will be automatically generated in the table below

Edit Data in OED Submission

Data in OED submission can only be edited via excel. Once you have made the relevant amendments in the excel, you can upload it into StaffAny for submission to MyMOM portal.

  1. From the MOM OED page, click on Mass Edit button for the relevant submission

  2. Click on Download as Excel button to download current staff data to edit. The file will be downloaded to your device

  3. Open the file in either Excel or in Google Sheets. Data already captured in StaffAny will be prefilled in the excel but you are still able to make edits to any data.

    The following table shows the mapping of the OED fields to StaffAny fields:

OED Form Field

StaffAny Field

Full Name (as per NRIC/FIN)*

Legal Name

  • Mandatory field

ID Type*

Citizenship and Work Pass Type (if relevant)

  • Mandatory field

  • See “Dropdown” tab for accepted values

Identification No.*

Identity Number

  • Mandatory field

Date Joined (dd.mm.yyyy)

Join Date

PWM Job Level*

To be filled manually

  • Mandatory field

  • See “Dropdown” tab for accepted values

Main Job Title*

Job Title

  • Mandatory field

Job Type

Contract Type

  • See “Dropdown” tab for accepted values

Department

Department

Contractual Working Hours (Per Week)

For full timer - use Staff’s Weekly OT limit

For part timer - to be filled manually

Total Number of Working Days in the Month*

For full timer -

  • We run a simulated payrun for the entire previous calendar month (e.g. if you run this on 1 June we simulate 1 – 31 May).

  • From there we get the total working days in that month and use that

For part timer - To be filled manually

Mandatory field

Actual number of days worked in the month

For full timer -

  • We run a simulated payrun for the entire previous calendar month (e.g. if you run this on 1 June we simulate 1 – 31 May).

  • If proration triggers, we calculate the actual number of days worked in that month and use that

For part timer - to be filled manually

Date Left (dd.mm.yyyy)

Staff’s Contract End Date

*mandatory fields

4. Once all mandatory fields are filled and all information are accurate, save the file and upload it back to StaffAny > click on Submit button

Adding and Removing Staff

To add a staff to the OED submission, enter their details in a new row. Ensure all mandatory fields are filled and all information is accurate as this data is directly submitted to MOM.

To remove a staff from the OED submission, simply delete the entire row in the excel file

Submit OED survey to MyMOM portal

Please note that the submission month is not based on when the data is generated. When an OED survey is submitted, it always reflects data from the previous month. For example, May’s data is submitted in June.

Once the OED data has been uploaded,

  1. Click on the Submit button for the submission

  2. You will be redirected to the Singpass login page. Log in as a Corppass user.

  3. Select the entity that you are submitting OED for

  4. Click on Allow to allow StaffAny to connect and transact on your behalf

  5. Enter the submitter’s name and email address > click on Submit button

  6. When the OED form has been submitted successfully, the status will be updated to “Submitted”. You are able to download a record of the submitted data for future reference.

FAQ

Q: How can I submit data for my staff in their second entity?

After downloading the mass edit file for the second entity, you may enter the staff’s details in a new row. Ensure all mandatory fields are filled and all information is accurate as this data is directly submitted to MOM.

Q: Will the manual fields such as PWM Job Level, PT Contractual Working Hours (Per Week), PT Total Number of Working Days in the Month, Actual number of days worked in the month be saved in the system / picked up for the next submission?

At the moment, we do not save the data from these fields for use in future submissions.

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