Contents of this article are applicable to the following users
Product: Payroll
Platform: Web
Access Level: Owner
Employers are required to submit Form IR21 and withhold all monies payable to the employee until tax clearance is completed. On StaffAny, you’ll need to set up a separate payroll run specifically for all withheld pay items.
This guide will cover how to:
Run Separate Payroll
Go to Payroll > Pay Item to create a withheld salary and release of withheld salary pay item. Refer to this help article to setup pay item and tag staff to these pay items.
Use ‘Withheld Salary’ pay item in regular payroll to ensure that the staff’s CPF and SHG deductions are still accounted for
Name | Withheld Salary |
Category | Net deduction |
CPF | Additional Wage |
IR8A Code | Not taxable |
Amount Type | Fixed amount |
Use the ‘Release of Withheld Salary’ pay item in the withheld payroll to pay staff the withheld amount once IR21 clearance is confirmed
Name | Release of Withheld Salary |
Category | Net Addition |
CPF | Additional Wage |
IR8A Code | Not taxable |
Amount Type | Fixed amount |
2. Go to Payroll > Run Payroll to create a separate payroll run for all withheld pay items. Refer to this help article for more info on creating a payrun. Do note to exclude “Release of Withheld Salary” pay item.
If partial amount is held, add in the amount under the “Withheld Salary” pay item in Edit Payroll page
If the full amount is held, enter the staff’s take home pay in view payroll page to account for CPF and SHG deductions
3. For the same month, create a withheld adhoc payroll (e.g. Payroll-withheld) for the same staff at the Run Payroll page.
Post-fix the payroll id with “-wihthold” so it’s easy to search for it in the payroll reports page later.
Do note to include only “Release of Withheld Salary” pay item
4. Add take home pay amount to the ‘Release of Withheld Salary’ pay item
Exporting Reports
Withheld Pay Item Report
To export withheld pay item report,
Go to Reports > Payroll Report, select the withheld payrolls under the payroll filter. Only data from selected payrolls will be included in the exported report.
Select the staff to include in the report > click on download report
Single Payroll Report (Payout + Withheld Salary)
Go to Reports > Payroll Report, select the regular payroll and withheld payroll
Select the staff to include in the report > click on download report
Releasing Monies
To create a payment,
Go to Payroll > Payments and create a payment
Include “Payroll-withheld” in the payment > click on Create. Refer to payment help article for more information