Contents of this article are applicable to the following users
Tier: Pilot Program
Product: Payroll
Platform: Web
Access Level: Owner
This guide will cover the following:
Basic Pay (Salaried & Hourly)
Overtime Pay
Event/PH Pay
Weekend Pay
Cash Incentive (Linked to EngageAny)
Additional Wage Supplement (AWS)
Event allowance based on shift tags
Contract OT
Outlets Sales Incentive
Claims
Default Pay Item
There are 6 default pay items that our system provides. Each staff will be entitled to each of these default pay items depending on their wage type. Here is the breakdown of each pay item:
For Salaried Staff (Full-Timers)
Basic Pay (Salaried)
Overtime Pay
For Hourly Staff (Part-Timers)
Basic Pay (Hourly)
Event/PH Pay (Hourly)
Overtime Pay
Weekend Pay
For Both Hourly & Salaried
Cash Incentive
Note: This pay item can only be seen and used if you have both PayrollAny and EngageAny. If you do not have either and are interested, please reach out to our sales representatives.
Note: If the current configurations are not aligned with your current workflow, please reach out to the team and provide us feedback on it!
To ensure setup is done properly for these default pay items please refer to the following
For Overtime Pay - Overtime Settings
For Event/PH Pay (Hourly) - Settings - Special Dates (Event)
For Weekend Pay - Settings - Special Dates (Weekend)
For Basic Pay (Salaried) - Proration setting for each individual
For Cash Incentive - Pushing Cash Incentive from EngageAny to Payroll
You can exclude the staff from the pay item while Editing the payroll, learn more here.
How to Add New Pay Item
Note: This step can be skipped if you feel the default pay item that is reflected on the wage card on my team's page is already sufficient with the employee salary detail. The custom pay item also applied for all staff cross-entity.
The following steps to create a new Additional Pay Item:
Click on the Pay Item sidebar menu, and you will see the default Pay Item that already exists on the wage card on my team page. To create a custom pay item, you can click on the Create New Pay Item button.
Fill in the Pay Item Name, e.g. Meal Allowance.
Select the Category of pay item, you will have 2 options for pay item; Addition and Deduction.
Select the CPF Type option, and you will have 3 options for pay item; Ordinary wage, Additional Wage, and No CPF. Learn more about CPF type here.
If your pay item is Reimbursement or Claims, set the CPF Type as No CPF.Select the IR8A Code option
Select Amount Type, and you will have 2 options for pay item: Fixed Amount or Attendance-Based.
If you choose Fixed Amount you need to input the Default Amount for it and set the Allow Proration field.
If you choose Attendance-Based:
Timesheet Column field will appear and you need to choose by unit, shift tag, or timesheet columns that you already set up before.
Additionally, the Rate field will appear below and choose Basic Rate, Overtime Rate, Event Rate, Weekend Rate, or Custom Rate. If you choose Custom Rate, you can input the amount to your preference.
Note: If some staff have different rates, you can override the pay item’s amount in the staff’s profile on the My Team page.
Click on Save to create the pay item and you will be directed back to the Pay Item page.
Pay Item Examples
Here are the guide on some custom pay items you can add:
Note: Pay item name can be customized based on your preferences
How to Edit Additional Pay Item
On the Pay Item page, find the pay item you want to edit and click on the Edit button on the far right. If you cannot see the button, scroll to the right.
Note: You cannot edit the default pay items. If you want to make changes to the default pay item, please reach out to our team.If you want to view the details of the pay item, click on the pay item name
Within the view page, you can also click the Edit button to make changes
You will be directed to the Edit Pay Item page and make the changes needed. Then click on the Save button to apply the changes.
Frequently Asked Questions about Pay Items
Q: I cannot find the shift tag in the Attendance Unit options, what should I do?
A: You need to create a new shift tag first. Then the shift tag and its name will appear at the bottom of the Timesheet Column options.
Learn more about other articles related to Payroll Setup: