Talenox is a HR and Payroll software. You can connect StaffAny to Talenox to decrease the manual work and increase the accuracy of running payroll, based on work hours tracked and consolidated in StaffAny.

Watch this video for an overview of this integration process:

To connect Talenox to StaffAny, in Talenox go to Menu > API Settings

Copy the Talenox Token from the API page

In StaffAny, go to Settings > Integrations and paste the Talenox Token into the API Token field, and press Save.

Use the Talenox Employee Import to save manual work keeping both systems up to date, while ensuring that staff are not missed out from payroll.

We recommend to first add employees to Talenox, then import employees into StaffAny to add them to StaffAny. Finally, finish your employee setup in StaffAny. New employees can be pulled over when they join.

The following employee details are mapped over from Talenox to StaffAny:

Refer to this article to learn how to add your employee data into Talenox.

In StaffAny, go to Settings > Integrations, then click on Import Staff to StaffAny > Import (the Talenox Token must be set up as described in this article above)

If you did not fill in a valid Contact Number and Employee ID in Talenox before trying to import users, the system will prompt you to correct the respective issues in Talenox. Please do so before trying to import again.

Only newly added staff on Talenox will be imported when you press pull. Previously added staff will not be re-imported back to staffany on subsequent imports.

Refer to this article to see what else is needed to finish your employee setup in StaffAny.

Important: Update staff's pay rates in StaffAny. You can also bulk update these fields through Staff Mass Edit.

Ensure that these new employees are also added to Talenox with a unique Employee ID.Input this also in the employee's StaffAny "Talenox ID". This will sync up both staff profiles on Talenox and StaffAny.

You can also update the "Talenox ID" in bulk in StaffAny through Staff Mass Edit.

Note: Only users with owner access level can update Talenox ID

Once all employees are synced from Talenox to StaffAny, you can push over work hours tracked and consolidated in StaffAny to Talenox. For each payroll cycle, you can push over StaffAny Hours Breakdown and StaffAny Rates to Talenox Pay Items.

The StaffAny Hours Breakdown and StaffAny Rates will be mapped over to Talenox Pay Items in the following manner:

For Hourly Staff

For Salaried Staff

If your Salaried Full Timer pay is fixed regardless of number of hours clocked, we recommend to not push FT hours over to Talenox. This is because of the way* FT pay is calculated from StaffAny to Talenox. Instead we recommend to set up the FT pay details in Talenox and process wages there.

If you still would like to push FT hours over, see below for the method of calculation.

* StaffAny Rate for Salaried Staff is an hourly estimate calculated by converting the Monthly wage for Salaried staff to a Yearly Rate (Wage X 12), and dividing that by the number of weeks in a year and number of hours your staff is expected to work in a week (52 X Weekly OT after hours)

To push this data over, in StaffAny, go to Pay (BETA). You'll have the option of selecting the month, date range, whether or not you are pushing data for full-timers, part-timers, or both.