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Set up Timeclock Method
Set up Timeclock Method

Choose between GPS, Geofenced, WiFi!

StaffAny avatar
Written by StaffAny
Updated over a week ago

Contents of this article is applicable to the following users

Tier: START UP, GROWTH, SCALE

Platform: Web

Access Level: Owner

A Section can be explained as locations, worksites or planning units in your organisation. For example, outlet A, store A, bar A, kitchen A, front of house, back of house and etc.

You are required to set up a Timeclock Method for each section.

Do note that Timeclock Method is different from Attendance Method:

Timeclock Method: how employees clock in

Attendance Method: how employees are scheduled

This guide covers the following:

  1. Types of Timeclock Methods

    1. GPS Timeclock

    2. Geofenced Timeclock

    3. WiFi Timeclock

  2. Set Up GPS Timeclock (with/without Photo)

  3. Set Up Geofenced Timeclock (with/without QR code/Photo) [Most Popular Option]

  4. Set Up WiFi Timeclock

Types of Timeclock Methods

1. GPS Timeclock (with/without Photo)

This option allows you to track staff attendance from anywhere. When your staff clocks in and out at any location, StaffAny app will capture their current location. This option is great for mobile workers (E.g. event helpers, delivery man & technicians) in your organisation.

With/without photo:
On top of capturing their exact location, you can toggle on With Photo for your staff to take a photo when they clock in/out. This provides an additional proof of their attendance.

2. Geofenced Timeclock (with/without QR code/Photo) [Most Popular Option]

This option allows your staff to clock in and out based on the section location and a defined radius. This aims to prevent staff from clocking in/out at any location.

With QR Code:

You can toggle on With QR code. This will require your staff to scan the QR code displayed in the section whenever they clock in/out and start/stop break.

With photo:
To enforce a stricter clocking system, you can toggle on With Photo. This will require your staff to take a photo when they clock in/out and start/stop break. This provides an additional proof of their attendance.

None:

You can toggle on None if you do not require your staff to provide additional verification. This will allow your staff to be able to clock in/out and start/stop break after the Geofence verification is completed.

3. WiFi Timeclock

This option allows your staff to clock in/out based on the WiFi access points that have been assigned and linked to your organisation account. Your staff will have to connect to the assigned WiFi.

Please note that Geofence and WiFi Timeclock will NOT store location data on the timesheet.

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Set Up GPS Timeclock (with/without Photo)

  1. In Web app, go to Settings > Click on Sections > Click on the section you want to set up Attendance Method.

  2. Click on Attendance & Timeclock > Scroll down until you see Timeclock Method > Select GPS Timeclock.

  3. Toggle on With Photo if needed.

  4. Click Save. You are done!

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Set Up Geofenced Timeclock (with/without QR code/Photo)

  1. In Web app, go to Settings > Click on Sections > Click on the section you want to set up Attendance Method.

  2. Click on Attendance & Timeclock > Scroll down until you see Timeclock Method > Select Geofenced Timeclock.

  3. Toggle on With QR Code, With Photo, or None.

    If you select With QR Code, please download the QR code by clicking 'View QR Code' button.

  4. Insert the Latitude, Longitude and Radius of the section.

    Step 1

    On browser, go to Google Maps > Search for your store location.

    Step 2

    Right click on the red location pin > Click once to copy the numbers.

    Step 3

    Insert the numbers into Latitude and Longitude > Insert 50 - 100 in Radius (at least 50m is recommended due to phone GPS inaccuracy especially in buildings/basements).

    You may click on the map to double check and shift the blue location pin accordingly.

  5. Click Save. You are done!

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Set Up WiFi Timeclock

  1. In Web app, go to Settings > Click on Sections > Click on the section you want to set up Attendance Method.

  2. Click on Attendance & Timeclock > Scroll down until you see Timeclock Method > Select WiFi Timeclock.

  3. Click Save.

  4. Proceed to set up access points on your Mobile app.

    Step 1

    In Mobile app, go to More > Click on Section Wifi Settings.

    Step 2

    Click on Add Network.

    Step 3

    Follow the instructions to set up.

Note: Please ensure your Location Service (GPS) of your phone has turned on in order for the scanning to work.

For iPhone users, you will need to download the AirPort Utility app to scan available networks before copying the information needed and pasting it in StaffAny app as shown:
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Find out how staff clock in/out.

Clock-in-clock-out with GPS Timeclock

Clock-in-clock-out with Geofenced Timeclock (Photo)

Clock-in-clock-out with Geofenced Timeclock (QR code)

Clock-in-clock-out with WiFi Timeclock

After your staff has successfully clocked in/out, you can review their clocked records and make adjustments in Timesheet.

Web App: Timesheet

Mobile App: Timesheet
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