Contents of this article is applicable to the following users
Tier: GROWTH, SCALE
Platform: Web
Access Level: Owner
Having staff clock in/out on the dot for every single shift can be challenging. All the extra minutes, regardless of early or late clock in, can add up to substantial costs to your organization.
With Timeclock Sidekick all adjustments of each staff’s hours will be done automatically, saving you time from having to manually adjust every time.
This guide will cover the following:
Set Up Timeclock Sidekick
In Web app, go to Settings > Click on Timeclock Sidekick.
With the aid of Timeclock Sidekick, you will be able to optimize your labour cost by tracking only your staff's actual working hours and reduce all unnecessary overtime costs.
The timeclock sidekick is separated into 3 parts, which are Clock In, Clock Out, and Break Rounding
Clock In Timeclock Sidekick
Set the Early Clock In Allowance and Late Clock In Allowance
2. Toggle on/off for the features
a. Round up to Scheduled Shift Start Time
If a staff clocks in between 08:45-08:59, the total hours worked will be only calculated from 09:00 onwards.
b. Early Clock in Prevention
Staff can only clock in within the Early Clock In Allowance. Your staff will only be able to start clocking in from 0845 onwards.
Note: Disabled if Early Clock In allowance is set as No Rounding
c. Round down to Scheduled Shift Start Time
If a staff clocks in between 09:01-09:15, the total hours worked will be only calculated from 09:00 onwards
Note: Disabled if Late Clock In allowance is set as No Rounding
Clock Out Timeclock Sidekick
Set the Early Clock Out and Late Clock Out Allowance
2. Toggle on/off the features
a. Round Up to Scheduled Shift End Time
If a staff clocks out between 17:45-17:59, the total hours worked will still be calculated until the end of the shift at 18:00
Note: Disabled if Early Clock Out allowance is set as No Rounding
b. Capture Early Clock Out Frequency (New)
Managers can record how many times an employee clocked out earlier than the scheduled time. After enabling this feature, managers will be able to view the records when exporting the Timesheet under the “Early Clock Out Frequency” column.
Note: If Employee clocked out within the Early Clock Out Allowance, it will not be captured or recorded in this column
c. Round down to Scheduled Shift Time
If a staff clocks out between 18:01-18:15, the total hours worked will only be calculated until the end of the shift at 18:00
Note: Disabled if Late Clock Out allowance is set as No Rounding
d. Auto Clock Out
Staff will automatically be clocked out after the given time allowance. The system will auto clock out for all your staff at 1830.
Note: Disabled if Late Clock Out allowance is set as No Rounding
Note: After clocking out, staff can still click 'worked more' to extend their clock out timing. This is usually done if they stayed back to do more work
Note: This is not applicable for sections with Flexi attendance method. Read here to find out how to change your section's attendance method.
e. Late Clock Out Prevention
Staff can only clock out within the given time frame. Your staff will not be able to clock out anytime after 1830.
This setting only works with Auto Clock Out turned on.
Note: After clocking out, staff cannot click 'worked more' to extend their clock out timing.
Break Rounding
Staff will automatically have their break hours rounded to scheduled break hours.
The total break duration will always round to 60 mins, regardless of the actual break time clocked (E.g. 24 mins or 75 mins = rounded to 60 mins).
Scenario | With Rounding | Without Rounding |
Take less break Scheduled: 60min Actual: 45min Override: None | Round to scheduled Final Break on Timesheets: 60min | Round to scheduled Final Break on Timesheets: 60min |
Take more break Scheduled: 60min Actual: 75min Override: None | Round to scheduled Final Break on Timesheets: 60min | Use Actual Final Break on Timesheets: 75min |
Timesheet Summary
You can now view the number of hours your team has saved under the Timesheet tab.
Hover over the icon to see an overview of the manpower costs saved over the past 7 days and also view a performance comparison
Note: You will only be able to see this when viewing for a period of more than 7 days
Learn more about the full cost saving report here
FAQ
Will updating Timeclock Sidekick affect old clocked records?
Changing Auto Clock Out to disabled
Only apply to new/current ongoing shifts that have not been auto clocked out.
If you are still on an active shift, and auto clock out has not happened yet, and Timeclock Sidekick got updated to 'disable auto clockout', then it will take effect and you will not be auto clocked out on your current shift.
Will not affect old shifts and clocked records.
Changing Magnetic Rounding and Break Rounding
Will affect old records, UNLESS the timesheet is locked.To illustrate how Timeclock Sidekick works, we will use the following time settings as an example: