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Contents of this article is applicable to the following users

Tier: GROWTH, SCALE

Platform: Web

Having staff clock in/out on the dot for every single shift can be challenging. All the extra minutes, regardless of early or late clock in, can add up to substantial costs to your organization.

With Timeclock Sidekick all adjustments of each staff’s hours will be done automatically, saving you time from having to manually adjust every time.


This guide will cover the following:


Set Up Timeclock Sidekick

  1. In Web app, go to Settings > Click on Timeclock Sidekick.

    With the aid of Timeclock Sidekick, you will be able to optimize your labour cost by tracking only your staff's actual working hours and reduce all unnecessary overtime costs.

    The timeclock sidekick is separated into 3 parts, which are Clock In, Clock Out, and Break Rounding


Clock In Timeclock Sidekick

  1. Set the Early Clock In Allowance and Late Clock In Allowance

2. Toggle on/off for the features

a. Round up to Scheduled Shift Start Time

  • If a staff clocks in between 08:45-08:59, the total hours worked will be only calculated from 09:00 onwards.

b. Early Clock in Prevention

  • Staff can only clock in within the Early Clock In Allowance. Your staff will only be able to start clocking in from 0845 onwards.

Note: Disabled if Early Clock In allowance is set as No Rounding

c. Round down to Scheduled Shift Start Time

  • If a staff clocks in between 09:01-09:15, the total hours worked will be only calculated from 09:00 onwards

Note: Disabled if Late Clock In allowance is set as No Rounding


Clock Out Timeclock Sidekick

  1. Set the Early Clock Out and Late Clock Out Allowance

2. Toggle on/off the features

a. Round Up to Scheduled Shift End Time

  1. If a staff clocks out between 17:45-17:59, the total hours worked will still be calculated until the end of the shift at 18:00

Note: Disabled if Early Clock Out allowance is set as No Rounding

b. Capture Early Clock Out Frequency (New)

  1. Managers can record how many times an employee clocked out earlier than the scheduled time. After enabling this feature, managers will be able to view the records when exporting the Timesheet under the “Early Clock Out Frequency” column.

Note: If Employee clocked out within the Early Clock Out Allowance, it will not be captured or recorded in this column

c. Round down to Scheduled Shift Time

  1. If a staff clocks out between 18:01-18:15, the total hours worked will only be calculated until the end of the shift at 18:00

Note: Disabled if Late Clock Out allowance is set as No Rounding

d. Auto Clock Out

  1. Staff will automatically be clocked out after the given time allowance. The system will auto clock out for all your staff at 1830.

Note: Disabled if Late Clock Out allowance is set as No Rounding

Note: After clocking out, staff can still click 'worked more' to extend their clock out timing. This is usually done if they stayed back to do more work

Note: This is not applicable for sections with Flexi attendance method. Read here to find out how to change your section's attendance method.

e. Late Clock Out Prevention

  1. Staff can only clock out within the given time frame. Your staff will not be able to clock out anytime after 1830.

This setting only works with Auto Clock Out turned on.

Note: After clocking out, staff cannot click 'worked more' to extend their clock out timing.

Break Rounding

Staff will automatically have their break hours rounded to scheduled break hours.

The total break duration will always round to 60 mins, regardless of the actual break time clocked (E.g. 24 mins or 75 mins = rounded to 60 mins).

Scenario

With Rounding

Without Rounding

Take less break

Scheduled: 60min

Actual: 45min

Override: None

Round to scheduled

Final Break on Timesheets: 60min

Round to scheduled

Final Break on Timesheets: 60min

Take more break

Scheduled: 60min

Actual: 75min

Override: None

Round to scheduled

Final Break on Timesheets: 60min

Use Actual

Final Break on Timesheets: 75min

Timesheet Summary

You can now view the number of hours your team has saved under the Timesheet tab.

Hover over the icon to see an overview of the manpower costs saved over the past 7 days and also view a performance comparison

Note: You will only be able to see this when viewing for a period of more than 7 days

Learn more about the full cost saving report here


FAQ

Will updating Timeclock Sidekick affect old clocked records?

  1. Changing Auto Clock Out to disabled

    • Only apply to new/current ongoing shifts that have not been auto clocked out.

      1. If you are still on an active shift, and auto clock out has not happened yet, and Timeclock Sidekick got updated to 'disable auto clockout', then it will take effect and you will not be auto clocked out on your current shift.

    • Will not affect old shifts and clocked records.

  2. Changing Magnetic Rounding and Break Rounding

    • Will affect old records, UNLESS the timesheet is locked.To illustrate how Timeclock Sidekick works, we will use the following time settings as an example:

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