Contents of this article are applicable to the following users

Tier: START UP, GROWTH, SCALE

Platform: Web

Access Level: Owner & Manager

This guide will cover the following:

1. Setting up Overtime for general staffs

On the Web app, go to Settings > Overtime to view the existing settings.

There are 2 methods for calculating overtime

Calculation method	Summary of method
Contract hour based	Overtime is calculated based on OT Limit
Shift Based	Overtime is calculated when staff Works before scheduled start time Works after scheduled end time

The setting here is applied to general staffs. Learn how to customize for specific staffs

Contract hour based Overtime is the default mode of calculation that calculates overtime using OT limits.

OT Limit: Maximum duration a staff can work before clocking in OT

Daily OT limit: Maximum duration a staff can work in a day before clocking in OT
Weekly OT limit: Maximum duration a staff can work in a week before clocking in OT

Set up OT limits for hourly and salaried staffs under Additional Settings

Decimals are multiplied accordingly by the hour.

Note that when both Weekly and Hourly OT Limit is set, the OT that is greater takes precedence. Take the following example

Scenario	Overtime reflected on Timesheet
Hourly OT limit exceeded by 2 hours Weekly OT limit not exceeded	2 hours
Hour OT limit exceeded by 2 hours Weekly OT limit exceeded by 9 hours	9 hours
Hourly OT limit exceeded by 10 hours Weekly OT limit exceeded by 2 hours	10 hours

Shift based overtime is calculated only in the following scenarios

Note that when magnetic rounding is enabled, staff must clock in before timeclock allowance. Learn more about timeclock sidekick

To change calculation method, simply chose your desired method and click Save

Note that by doing this, all OT hours in the time records and schedule will be automatically recalculated using the new method

In the Web app, go to My Team > Click on the staff.

Scroll down until you see Basic Information > Click on the box.

Click Save button to apply changes

Scroll down until you see Basic Information > Click on the box.

My employee has contract OT (overtime that is included in his employment contract and monthly salary). Can I implement 2 layers of overtime?

E.g. employee is paid $2000/month for his staff that should work 54hrs/week
- 44hrs of basic pay + 10hrs OT/week @OT rate of 1.5hrs = $2000/month
We do not have an option to implement 2 layers of overtime. Instead, we suggest that you adjust your overtime settings according to the working hours as per stated in the contract.
1. If Staff A is required to work 54hrs/week instead of the normal 44hrs/week, you can adjust his user-based overtime settings and set Weekly Overtime After to 54 hours.
2. If it is standard practice for the staffs in your company to work 54hrs/week, you can adjust your organization's overtime settings and set Weekly Overtime After to 54 hours.
Must OT limits be set in fixed hours? Is it possible to set it as decimal?
Certainly, hours that are set in decimal will be multiplied accordingly.
e.g 8.5h = 8h + (0.5 * 60) =30minutes