StaffAny's Timesheet gives you a bird eye's view of your staff's clock records. This guide will cover the following:

Before exporting timesheets, remember to resolve any pending records as pending records will not be accounted for in exported timesheet.

Here's a video of how Timesheet works:

To access timesheets on your Web App, simply click on the Timesheet tab on the top bar.

There are 6 filters you can use to view the timesheet.

Take note that whenever you're using Section Hours filter, the leave tag won't be shown on the timesheet because leaves is not taken in a particular section.

Please disable the section hour filter If you want to see the leaves taken by the staff on the timesheet.

Before exporting your timesheet, we strongly suggest checking for any potential discrepancies, and locking the timesheet.

To export timesheet:

Summary

An overview of total worked hours for all staff for the selected time period.

Individual

A detailed breakdown of hours worked by individual or all staff for the selected time period.

For Individual, select the criteria (if needed) > click Export.

Average out OT across worked days

This will help calculate the total hours that staff worked more than their sum of OT LIMITS across the days they worked.

Include non-worked day rows

This will show date rows in the export even if the staff has not scheduled any activity for dthe day.

Example

Staff A is an hourly staff until 30th June, and he became a salaried staff on 1st July.

Hourly Staff: up until 30th June

Salaried Staff: 1st July onwards

By exporting a timesheet by filtering Hourly Staff only, his data from 30th June onwards will be shown empty despite him actually working on 1st July.

Click the button below for the sample of the Timesheet Export
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Notes:

Staff with outstanding issues (e.g. unscheduled shifts request or unapproved leaves) will not be filtered out as the pending unscheduled shifts request or unapproved leaves do not affect the staff’s monthly paid hours until they are finalised and approved.

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3. Click on the clocked records.

4. Adjust Timeclock by selecting the time and/or Unpaid break by inserting the number > Click Save.

The reset button will reset both the clock in and clock out records to empty. Take note that even if you reset the clock records (for example if the staff accidentally clocked in/clocked out), your staff will NOT be able to do a clock in clock out again.

If you need them to clock in/clock out again, you must delete the clock records first. To learn more about how to delete a clock records, click here.

All clocked records and changes made to Timesheet and published Schedule will be shown under Timecard History.

Here are a list of records/actions made that will show up in the Timecard History:

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If your staff is tagged in a section with Web Timeclock or GPS Timeclock, you are able to view the location and/or photo taken at the time they clocked in/out in Timesheet.

3. Click on the eye icon to open the location/photos.

Note: There will be no location if the section is under the Web Timeclock setting

To learn more about Timeclock Methods, visit the help article here

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Actual Overtime refers to the overtime that will be reflected on a staff's timesheet.

In other words, it is the overtime that a staff will be paid for.

Actual overtime is reflected in the OT column (boxed in red)

You can also view the break down of their overtime hours by clicking on them.

Learn how to prevent overtime when scheduling your staffs.

Q: What are the differences between black and green colored timesheet records?

A: Black colored records means that this is the original clock in/clock out records and have not been tampered with. Green one is being shown if the clock records has been overriden manually by a user.

In Summary:

Black: Original clocked records

Green: Amended clocked records

For more frequently asked question regarding timesheet, you can click here