Contents of this article are applicable to the following users
Tier: START UP, GROWTH, SCALE
Platform: Web
Access Level: Owner & Manager
StaffAny's Timesheet gives you a bird eye's view of your staff's clock records. This guide will cover the following:
To access timesheets on your Web App, simply click on the Timesheet tab on the top bar.
Timesheet filters
There are 6 filters you can use to view the timesheet.
Filter | Definition |
Date Range | Filter for any range of dates |
Week | Filter for a week |
Wage Type | Filter for staffs that are hourly/salaried |
Section Staff | Filter for staffs who are tagged to the selected section |
Section Hours | Filter for staffs who have worked in the selected section |
Staff Name | Filter with staff name |
2. Export Timesheet
Before exporting your timesheet, we strongly suggest checking for any potential discrepancies, and locking the timesheet.
To export timesheet:
In the Web App Timesheets, Click on Export Filtered > click Summary or Individual.
Summary
An overview of total worked hours for all staff for the selected time period.
Individual
A detailed breakdown of hours worked by individual or all staff for the selected time period.
For Individual, select the criteria (if needed) > click Export.
Average out OT across worked days
This will help calculate the total hours that staff worked more than their sum of OT LIMITS across the days they worked.
Include non-worked day rows
This will show date rows in the export even if the staff has not scheduled any activity for dthe day.
Example
Staff A is an hourly staff until 30th June, and he became a salaried staff on 1st July.
Hourly Staff: up until 30th June
Salaried Staff: 1st July onwards
By exporting a timesheet by filtering Hourly Staff only, his data from 30th June onwards will be shown empty despite him actually working on 1st July.
Click the button below for the sample of the Timesheet Export
Notes:
Staff with outstanding issues (e.g. unscheduled shifts request or unapproved leaves) will not be filtered out as the pending unscheduled shifts request or unapproved leaves do not affect the staff’s monthly paid hours until they are finalised and approved.
Edit Clocked Records
In Web app, go to Timesheet > Select the desired time frame and/or Section Staff/Hours to view your Timesheet.
Click on a staff to view the clocked records.
3. Click on the clocked records.
4. Adjust Timeclock by selecting the time and/or Unpaid break by inserting the number > Click Save.
Black: Original clocked records
Green: Amended clocked records
All clocked records and changes made to Timesheet and published Schedule will be shown under Timecard History.
Here are a list of records/actions made that will show up in the Timecard History:
Staff clock in time
Staff clock out time
Any post publish schedule start / end time edits by managers
Any overrides to clock in / clock out timing a manager did
Break time a staff clocked in and out from
Duration of break a staff breaked for
Work more request requested by staff
Work more request approved / rejected by manager
Unscheduled clock in / approvals
View Location/Photo Taken When A Staff Clocked In/Out
If your staff is tagged in a section with Web Timeclock or GPS Timeclock, you are able to view the location and/or photo taken at the time they clocked in/out in Timesheet.
In Web app, go to Timesheet > Select the desired time frame and/or Section Staff/Hours to view your Timesheet.
Click on a staff > Hover over the eye icon.
3. Click on the eye icon to open the location/photos.
Note: There will be no location if the section is under the Web Timeclock setting
To learn more about Timeclock Methods, visit the help article here
Actual Overtime Indicator
Actual Overtime refers to the overtime that will be reflected on a staff's timesheet.
In other words, it is the overtime that a staff will be paid for.
Actual overtime is reflected in the OT column (boxed in red)
You can also view the break down of their overtime hours by clicking on them.