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Export Bank File (GIRO/FAST)

This guide will cover how to Download or Export Bank Files (GIRO/FAST)

StaffAny avatar
Written by StaffAny
Updated over a week ago

Once you’ve added the payroll(s) into a payment, you will be able to generate bank files to upload to your banks.

This guide will cover how to Export Bank Files for GIRO and FAST

How to Export Bank File (GIRO/FAST)

For each entity in a payment, a separate bank file needs to be created, and this process must be repeated for every payment

After creating a payment, follow the following steps to export the bank file (GIRO):

  1. Go to Payroll > Payments > Click on Download Bank Files for the relevant payment

  2. A modal will appear. You can select the bank file type for each entity in the payment.

    1. GIRO: Before downloading the GIRO file, you must set the Value Date

    2. FAST: No need to set a payment date; the payment date will be automatically set to the date you download the FAST bank files

    Note: The value date must be at least 1 business day after today and cannot fall on weekends or public holidays.

  3. Click on the Download Bank File button to get your bank file.

    1. Note: The bank file format you will receive will depend on the bank you set during your Business Entity Setup, make sure you are setting up the correct bank information, to learn more about the Business Entity and Bank Setup you can learn more by going to this help article.

  4. The file will be zipped when it is downloaded from StaffAny. Please unzip the file and upload the bank file inside. Do not upload the zipped file directly! You will receive an error if you do that. You can use a file archiver (For example 7Zip, WinRar etc to extract/unzip it)

  5. Standardized Bank File Naming Format: Each bank will have a standardized naming structure. Some examples include:

    • OCBC: OCBC_[businessEntityName]_[payrollYear]_[payrollMonth]_[randomNumber]_[GIRO/FAST]

    • DBS: DBS_PAYMENT_[businessEntityName]_[randomNumber]_[GIRO/FAST]

    • Mizuho: MIZUHO_PAYMENT_[businessEntityName]_[randomNumber]_[GIRO/FAST]

    • Maybank: Maybank_[businessEntityRegistrationNumber]_[randomNumber]

    • UOB: UGBIDDMMXX

      • DD - date of downloaded time

      • MM - month of downloaded time

      • XX - the 2 digits incremental advice code stored when generating a new payment or reused when redownloading

      • Advice Code Handling: our system ensures that advice codes for UOB are automatically incremented, preventing clashes. If the file has multiple payment records, the advice code will increment as needed.

      • Redownloading Files: When redownloading files with the same payment details, the system will keep the same advice code.

If you need details on uploading these files directly to the local banks, check out the specific guides for DBS, OCBC, UOB, Mizuho and Standard Chartered

FAQ

Q: My staff Legal Name have some extra space/tabs in their profile, will this affect the bank file in any way?


A: No, it won't affect the bank file. This extra space/tabs will only be visible on the staff profile and will not be reflected in the exported bank file. Our system will check for any incorrect or distorted encoding (i.e., strange characters or formatting) and removed to ensure the file is generated correctly.

Q: What is the statement that will be shown on the bank when the money is being transfered?
​
A: It will get classified as SALA (Salary).

If you're having any trouble, don't hesitate to reach out. Just click on the support chat icon at the bottom right of the screen.

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