StaffAny's Reports module gives you visibility into your workforce data — from scheduling and labour costs to payroll and engagement. This article explains every report available, who can access each one, and what it helps you do.

This guide will cover the following:

Access Level: Owner

The Overall Report provides a high-level dashboard of your organisation's workforce performance. It displays scheduling, attendance, and labour cost metrics across your outlet in a Metabase-powered dashboard. Use it to spot trends and make staffing decisions without exporting data manually.

You can filter the dashboard by date range and section. The dashboard includes a free version available to all tiers and a paid version with additional metrics available on paid plans.

Access Level: Owner, Manager (requires Employee Wage View permission)

The Cost Summary dashboard breaks down your total labour spend for a selected period. It shows wage costs in a Metabase-powered view that you can filter by date range and section. Use it to track whether your staffing costs are within budget and to identify where spending is highest.

Read more: Cost Summary: Sales & Costing Report

Access Level: Owner, Manager

This report lets you compare your sales figures against the actual labour hours worked in the same period. Use it to assess workforce productivity and determine whether staffing levels are aligned with revenue performance.

Read More: SPLH: Sales based Scheduling

Access Level: Owner

The Section Comparison dashboard lets you benchmark performance across multiple sections or outlets side by side in a Metabase-powered view. You can filter by date range and section to compare labour hours, costs, and headcount distribution — useful for multi-outlet businesses identifying where to optimise staffing.

A free version is available to all tiers, and a paid version with extended metrics is available on paid plans.

Access Level: Owner, Manager

The Leave Report shows each staff member's leave balance and leave transaction history for a selected date. You can filter by leave type or by a specific staff member. The report supports CSV export for your records.

Note: Leave data is only available from 2023 onwards. Freemium and Growth (v2) users can view the report but the full feature set requires a paid plan.

Read more: Leave Report

Access Level: Owner, Manager (or users with the Payroll View permission)

The Payroll Report section contains three tabs, each covering a different payroll reporting need. All three tabs are available to users with the Payroll View permission or Owner/Manager access.

Select a month and a pay run to generate a detailed breakdown of employee earnings for that period. You can filter by section, search by employee name, and export the report as a PDF or Excel file.

The Year-to-date (YTD) Payroll Report shows cumulative earnings for each employee from the start of the payroll year up to a selected month. You can filter by business entity and search by employee name. Export format is Excel. Use this report for annual reviews, tax submissions, or audits that require year-to-date payroll data.

The Payment Listing Report shows a summary of payroll payments made in a selected month. Select the month using the month picker to view the payment listing for that period. Use it to verify that pay runs have been completed and to track payment history.

Read more: Payroll Reports (SG)

Access Level: Users with the Section Labour Cost Report View and Employee Wage View permissions

Requires: PayrollAny and the Section Cost Report feature flag enabled for your organisation

The Section Labour Cost report provides detailed labour cost data broken down by section. It draws on wage data from completed pay runs and is especially useful for multi-outlet businesses that need to understand cost allocation per location. You can filter by date range and section, and export results.

Note: Reports may take up to 1 hour to reflect updates after a pay run is generated.

Read more: Section Labour Cost Report

Access Level: Owner

The Savings report shows how much time and cost your organisation has saved by using StaffAny. It includes three key metrics: hours saved, cost saved, and user adoption rate. You can filter by date range, section, and compensation type (e.g. hourly or salaried). The report uses your average wage settings to calculate cost savings. Use it to quantify the business value of your StaffAny subscription.

Read more: Savings Report

Access Level: Owner

Requires: Engagement module enabled

The Staff Retention report tracks employee turnover and retention trends over time. Use it to identify which sections or roles have the highest turnover and take proactive steps to improve staff stability.

Access Level: Owner

Requires: Engagement module and Feedback feature enabled

The Engagement report surfaces employee feedback data collected through StaffAny's Engagement module. Use it to monitor staff sentiment and identify issues before they affect retention or day-to-day operations.

Access Level: Owner, Manager

This report shows a log of all clocked-in records that were deleted for a selected month. Select the month using the month picker to view deletions in that period. The log includes the date, staff member affected, and action details. You can export the log to CSV. Use it to audit attendance changes and maintain accurate records during payroll processing.

Read more: Delete Clocked Records

Access Level: Owner

Requires: Audit Log Report access under the Permission Group Settings

The Audit Log Report records all significant changes made within StaffAny — including the date, the table or module changed, the action type, who made the change, the staff member affected, and which fields were changed. You can filter by date range, search by keyword, and export the full log to CSV. Use it for compliance, payroll troubleshooting, and verifying data integrity.

Read more: Audit Log Report

Why can't I see some reports in my menu?

Report visibility depends on your access level, permission settings, and whether specific features are enabled for your organisation. For example, Staff Retention requires the Engagement module, Section Labour Cost requires PayrollAny and the Section Cost Report flag, and ReportAny requires a separate permission. Contact your Owner or StaffAny Support if you believe you should have access.

Which reports can I export?

Most reports support export. The Monthly Payroll Report exports as PDF or Excel. The YTD Payroll Report exports as Excel. The Leave Report, Deleted Clocked Records, and Audit Log Report export as CSV. Metabase-powered dashboards (Overall, Cost Summary, Section Comparison) display within the browser and do not offer a direct download button.

How current is the data in the reports?

Most reports reflect data in real time. The Section Labour Cost report may take up to 1 hour to reflect changes after a pay run is generated.

Where do I go to access reports?

Go to Reports in the left navigation menu in StaffAny on Web. The reports available to you appear in the left sidebar of the Reports module.