Different organisations offer different leave types. At StaffAny, the most frequently used leave types have been pre-set within the system for your convenience.

Other than these default leave types in StaffAny, you can also flexibly create, edit and manage leave types to customise to the unique needs of your business.

This guide will cover the following:

Click Settings > Off and Leave > Leave Types > Add Leave.

Refer to the video below for a quick demo on how to create a new leave type:

There are several inputs needed for a leave type creation:

Editing of leave types is a feature designed for smooth transition when your company changes leave policy.

Select the leave type that you want to edit and then click Edit.

Simply adjust the leave type to the new settings before clicking “save”. Thereafter, our system will recalculate your new balances based on the new settings

Note: Leave type settings changes that involve a change in entitlement period settings are not supported e.g. changing from unlimited to anniversary. Reach out to our customer service for assistance

Upon editing of your leave settings, the system will automatically recalculate your new balances. This is done with the assumption that the new leave settings will take effect starting from the current entitlement period, while leaving past entitlement periods unaffected.

In the following examples, we'll highlight how leave balances will change depending on the type of settings edited:

Sally’s annual leave has the current setting of being awarded on an upfront basis. On 30th June 2024, the leave entitlement was edited from 12 to 18 days. Assuming that her leaves are awarded upfront, she will receive an increase in 6 balances.

In this example, all other leave components are preserved. Her new balances will be 19.

Sally’s Carry Forward (CF) setting is then changed from having a CF limit of 10 to only 6 days. As she carried forward 10 balances from 2023, 4 of the 10 balances will now become forfeited due to this settings change.

Sally’s new balances will be 15, as her carry forward is reduced from 10 to 6.

Sally’s leave allocation method is now changed from upfront to accrued. This will result in a reduction in balances because now she will only be awarded leave that she has earned, rather than her yearly balance upfront.

Her new balances will be reduced from 15 to 6 days, because she has only earned 9 out of her entitlement of 18 days.

Deleting of leave types is a feature designed to remove unwanted leave types when your company changes leave policy.

Select the leave type that you want to delete and then click Delete.

As this is an irreversible action, there will be a confirmation modal pop-up to highlight that leave deletion will be permanent. Click on “delete” to proceed.

This second confirmation modal highlights the implications to timesheet records. Ensure that timesheet lock has been set-up correctly, to prevent unintended changes to past timesheet records. Tick the checkbox and click on “Yes, I understand and confirm” to proceed.

This will trigger the deletion process, and all data related to this leave type will be deleted from our system.

You can also drag and drop the leave types to sort them in the order you want to view them. Simply click on the 3 dots on the left of each leave type, and drag it to the intended position!

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Unfortunately, the leave deletion process is non-reversible. Please only delete a leave type if you're sure that the leave type will no longer be used, and past data is irrelevant. This is because leave history will be deleted as well!

Check out this help article on how to set-up MOM recommended leave types.

Click on the following articles to learn more about our Leave Management System.

Staff Leave Application

​http://help.staffany.com/en/articles/3542111-staff-leave-application

Approving Leave Requests

​ http://help.staffany.com/en/articles/3589845-approving-leave-requests

Managing Leave Balance

​http://help.staffany.com/en/articles/3589849-managing-leave-balance

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